Overview
Travel allowances and expense approvals were formalised in Odoo so every claim follows policy rates and the correct approval chain.
Business challenge
Allowances depended on grade, region and trip duration, and approvals varied by trip type and amount, which made manual processing inconsistent.
Requirements
- Local and international rates per grade and region
- Automatic allowance calculation from trip times
- Approvers determined by trip type and department
- Senior approval above an amount threshold
Solution architecture
Extensions to Odoo Expenses and Employees with grade rate tables and an approval table evaluated when an expense is submitted.
Major features
- Grade rate tables
- Region configuration
- Duration-based calculation
- Approval matrix
- Portal expense submission
Important workflows
- 1 Trip details entered
- 2 Allowance computed
- 3 Approval chain
- 4 Expense posted
Business impact
- Allowances calculated consistently with policy
- Approvals routed automatically to the correct people
Impact is described qualitatively. We do not publish performance figures without client-verified evidence and permission.